Kajoz ERP / Transport & Logistics Edition

Configured rollout · agreed scope & acceptance

One operating system for the load, the fleet and the margin.

Connect customer requests, rates, truck nominations, dispatch, trip execution, subcontractors and financial control in a managed transport ERP service.

Book a Live DemoView packages & pricing

Built for real transport operations

Know what is committed, what is moving and what it earns.

For transporters coordinating owned, leased or subcontracted capacity. Commercial and operational records stay linked to the underlying ERP orders, invoices and payments.

More confident commitments

Nominate real fleet combinations and compare their capacity with the customer requirement.

Accountable delivery

Keep dispatch, driver assignments, milestones and POD evidence attached to the trip.

Clearer financial control

Reconcile customer billing, supplier allocations, trip expenses and profitability.

Implementation + managed service

Choose the right scope for your operation.

Professional is our recommended starting point for an established transporter. We confirm the final quotation after a short operational assessment.

STARTER

Starter

K15,000

One-off implementation
K1,500/month subscription

Smaller operators with a focused core operating workflow.

  • Fleet and driver setup
  • Customer requests and standard routes/rates
  • Dispatch, trip milestones and POD
  • Standard billing workflow
  • Focused onboarding and training
Discuss Starter →
RECOMMENDED

Professional

K25,000

One-off implementation
K2,500/month subscription

Established transporters coordinating fleet, subcontractors and financial control.

  • Everything in the agreed Starter scope
  • Truck nominations and capacity reconciliation
  • Subcontracting and lease workflows
  • Customer and supplier portals
  • Trip expenses, advances and profitability
  • Accounting integration and broader onboarding
Discuss Professional →
ENTERPRISE

Enterprise

K40,000

One-off implementation
K4,000/month subscription

Larger fleets, consortiums and multiple operational teams.

  • Professional scope tailored to scale
  • Assessed integration requirements
  • Custom workflows and extensive onboarding
  • Agreed service levels
  • Multi-entity requirements assessed separately
  • Standard starting configuration; larger bespoke scope quoted separately
Discuss Enterprise →

Prices in Zambian kwacha (ZMW). Final scope, operational volume, fleet/capacity sources, users, migration, taxes and third-party or bespoke costs are confirmed in your quotation. No fleet or user caps are assumed in this guide.

Product capabilities

From customer requirement to financial close.

The built capability set below is configured to your agreed package and release. Your demo and acceptance checklist confirm the functions active for your operation.

Customer requirements & commercial control

Give sales and operations one agreed brief for every job.

  • Customer transport requests, services, cargo, origin, destination, quantity and units
  • Multi-line requirements and destinations, with links to proposals and orders
  • Customer, service, route and corridor pricing rules with effective dates
  • Fixed, per-trip, per-unit, per-kilometre and distance-by-quantity pricing
  • Rate units for litres, cubic metres and tonnes; local and cross-border currency context
  • Native ERP quotations, orders and optional deposit/payment clearance

Fleet, drivers & operational readiness

Allocate registered capacity with a clear record of who is responsible.

  • Asset master covering power units, rigid trucks, trailers and equipment
  • Owned, leased and subcontracted capacity with owner/provider references
  • Asset capability and capacity records; fleet groups and vehicle combinations
  • Driver profiles, licence/contact details and default driver assignments
  • Combination and driver availability review before dispatch
  • Maintenance register, planned work, breakdowns, costs and availability blocking
  • Compliance documents, issue/expiry dates and expiring-document status

Nominations & capacity reconciliation

Show customers the actual capacity being committed to their requirement.

  • Create a nomination against the transport requirement before commercial pricing
  • Select actual registered fleet combinations and their assigned drivers
  • Snapshot transporter, truck, trailer, driver and carrying-capacity details
  • Compare requested quantity with nominated capacity and the remaining balance
  • Issue a formal company-branded nomination PDF with download and email actions

Network, dispatch & trip execution

Keep the load, resource allocation and delivery evidence connected.

  • Global locations with countries/coordinates, routes and regional corridors
  • Dispatch control tower and commercial-clearance checks
  • Trip allocation to fleet combinations and drivers; capacity-source checks
  • Shipment, customer order and trip linkage
  • Trip preparation, loading, departure, transit and delivery milestones
  • Trip stops and operational tracking events
  • Proof-of-delivery reference/date and delivery-controlled billing readiness

Subcontractors, leases & supplier settlement

Coordinate external capacity while preserving the supplier cost behind each trip.

  • Provider contracts with multiple linked assets; exclusive lease and per-trip capacity
  • Contract submission, approval, effective-date checks and termination
  • Trip subcontract records, approvals and agreed supplier costs
  • Native supplier-order/invoice links and allocation of existing vendor invoices
  • Vendor settlement workspace and duplicate allocation checks
  • Commission/facilitation calculations where specifically agreed and configured

Trip expenses, advances & financial close

See operational spending, billing readiness and the margin of a completed job.

  • Trip expense categories, quantity/unit/rate and estimated-to-posted cost states
  • Fuel, toll and driver allowance/advance records where configured
  • Driver/employee advances, disbursement-account links and settlement balances
  • Trip cost reconciliation after delivery/POD
  • Customer billables, grouped invoicing and duplicate customer-invoice controls
  • Revenue, supplier cost and expense reconciliation against native ERP records
  • Accounting mappings, fiscal-period checks and financial-date audits

Customer & supplier portals

Give counterparties a controlled workspace instead of disconnected updates.

  • Registration review, email verification, approval and activation invitations
  • Password reset and invitation resend flows
  • Customer transport-request submission and order/shipment summaries
  • Customer document access and secure shipment tracking links
  • Supplier workspace scoped to assigned trips
  • Supplier location, departure, border, delay and document updates
  • Supplier invoice, payment/outstanding and account-statement views

Management insight & visibility

Focus management attention on exceptions, collections and profitable work.

  • Trip, customer and order profitability with billed-revenue reconciliation
  • Management/executive dashboards and operational KPIs
  • Management exceptions, action queue and performance trends
  • Driver performance, asset utilisation and operational-efficiency reports
  • Cost intelligence and receivables/outstanding-payment analysis
  • Accounting reconciliation and cross-period reporting
  • Tracking-provider/device registers and normalized position ingestion
  • Fleet-position visibility, location-linked geofences and entry/exit events

Scope to confirm: Nomination, acceptance and dispatch workflows are confirmed for your agreed deployment. GPS provider connections, tracking hardware/data services and specialised integrations are separately scoped. Instant marketplace booking is roadmap functionality. The underlying deployment is verified against an agreed acceptance checklist before go-live.

What you buy

Transport Digitalisation & ERP Implementation.

Your implementation fee

Initial deployment and configuration, company branding, fleet/driver and customer/supplier setup, routes and approved rates, users and permissions, accounting configuration, workflow setup, included portal configuration, initial data onboarding, training and go-live assistance within the agreed scope.

Your monthly subscription

Hosting, backups, security maintenance, updates to the standard product, technical support and continued access. Support terms, backup retention and service levels are set out in your agreement.

Customers receive implementation and subscription access. Kajoz retains rights in its original software and custom developments, subject to applicable underlying open-source and third-party licences. Exclusive bespoke-development rights are separately agreed.

Walk through your operation

Bring us one real transport job.

We will demonstrate the relevant screens, agree your rollout scope, and provide a clear implementation and subscription quotation.

Request a Demo & Assessment