Know your fuel position
Connect reception and movements to depot stock. Review loaded and received quantities and investigate shortages or excesses.
Kajoz ERP / Petroleum Distribution Edition
Configured implementation · managed serviceControl every litre.
Connect your business.
One integrated petroleum ERP for purchasing, depot stock, fuel sales, transport, delivery evidence and accounting—with Payroll and integration scope in Enterprise.
KAJOZ ERP CONNECTED OPERATIONS
Fuel operations, connected.
01Procurement & receptionSupplier commitments & received fuel
02Depot stockAvailable litres & fuel movements
03Transport & deliveryRates, shipments, quantities & POD
04Accounting & billingCharges, invoices & account statements
05People & integrationEnterprise Payroll & integration scope
Built for oil marketing companies & distributors
One record from fuel purchase to financial close.
Give commercial, depot, transport and finance teams a connected view of the product, quantity, movement, documents and customer balance.
Make delivery accountable
Link trucks, drivers, shipment progress, confirmed quantities and signed delivery documents to the sale.
Strengthen financial control
Keep approved charges, billing, customer and supplier statements, and accounting records connected.
Implementation + monthly subscription
Start with fuel trading. Grow into a connected company.
Professional is the recommended package for an established petroleum distributor. Choose a clear starting scope, then expand your automation, scale and integration.
Starter
K15,000
One-off implementation
K1,500/month subscription
Petroleum ERP foundation
A genuine fuel-trading foundation for smaller operators.
- Fuel purchasing, reception & movements
- Petroleum stock and core depot control
- Sales, invoicing, customers & suppliers
- Accounting, financial reports & statements
- Basic transport context and focused location scope
Professional
K25,000
One-off implementation
K2,500/month subscription
Operational control
For established distributors coordinating fuel movements and delivery.
- Starter foundation plus multi-location operations
- ERB rates, truck/driver control and shipments
- Delivery quantities, signed POD & billing control
- Regulatory charges and advanced reporting
- Customer portal, roles & approvals
- HR & Payroll and Smart Invoice integration: optional add-ons
Enterprise
K40,000
One-off implementation
K4,000/month subscription
Integrated company
Connect petroleum operations, finance, transport and people.
- Professional scope
- HR & Payroll included
- Smart Invoice integration scope included
- Advanced controls and enterprise support
- Custom integration options
- Large multi-entity or customised scope quoted separately
| Capability | Starter | Professional | Enterprise |
|---|---|---|---|
| Implementation | K15,000 | K25,000 | K40,000 |
| Monthly subscription | K1,500 | K2,500 | K4,000 |
| Petroleum sales & purchasing | Included | Included | Included |
| Customers & suppliers | Included | Included | Included |
| Accounting & invoicing | Included | Included | Included |
| Petroleum stock / depot control | Included | Included | Included |
| Fuel reception & movements | Included | Included | Included |
| Standard financial reports | Included | Included | Included |
| Petroleum transport management | Basic | Included | Included |
| ERB transport rates | – | Included | Included |
| Shipment / truck / driver control | – | Included | Included |
| Delivery & received quantity control | – | Included | Included |
| Signed POD / delivery documents | – | Included | Included |
| Customer & supplier statements | Included | Included | Included |
| Advanced petroleum reporting | – | Included | Included |
| Regulatory charge management | – | Included | Included |
| Customer portal | – | Included | Included |
| HR & Payroll | – | Optional add-on | Included |
| Smart Invoice integration scope | – | Optional add-on | Included |
| Multi-depot / multi-location | Limited scope | Included | Included |
| Advanced roles & approvals | – | Included | Included |
| Support level | Standard | Priority | Enterprise |
| Custom integration options | – | – | Available |
Prices in Zambian kwacha (ZMW). Implementation is one-off; subscriptions are monthly. Large multi-entity, multi-depot and customised implementations are quoted separately. Taxes, third-party costs and add-on prices are confirmed in your quotation. Integration deliverables, connection requirements and activation are agreed during implementation.
Product capabilities
The controls behind each fuel transaction.
Your package determines the operational depth and integrations included. We demonstrate the relevant workflows and confirm the configuration for your business.
Fuel purchasing & reception
Connect supplier commitments with the fuel actually received.
- Supplier records, purchasing documents and supplier invoices
- Fuel reception records linked to products and depot locations
- Product and quantity details for Diesel, Petrol and configured fuel products
- Receipt evidence and stock movement references
- Supplier account statements and outstanding-payable visibility
Depot stock & fuel movements
Give commercial and operations teams a shared view of available litres.
- Petroleum stock records by configured depot or location
- Fuel reception, transfer and movement records
- Loaded and delivered quantity comparisons
- Shortage, excess and movement-variance review
- Multi-depot and multi-location scope in Professional and Enterprise
Petroleum sales & customer control
Keep the customer, quantity, charges and documents together.
- Customer accounts and responsible contacts
- Commercial proposals, sales orders and invoices
- Product, quantity, price and charge context on commercial documents
- Customer balances, payment records and account statements
- Customer portal in Professional and Enterprise
Petroleum transport & ERB rates
Plan the movement with clear routes, resources and charge treatment.
- Basic transport context in Starter; expanded controls in Professional and Enterprise
- ERB transport-rate master using the approved towns and rate basis
- Loading and delivery locations and route references
- Truck/horse, tanker/trailer, driver and transporter details
- Shipment records, seals and receiving details
- Operational shipment progress and linked transport documents
Delivery evidence & billing control
Support billing with confirmed delivery quantities and signed documents.
- Delivered/received quantity capture
- Signed delivery note and proof-of-delivery documentation
- Delivery and document checks before billing release
- Invoice quantity based on confirmed delivered quantity
- Linked invoice controls to prevent repeat billing of the same delivered order
- Delivery-to-billing handoff with operational evidence retained
Regulatory charges & petroleum reporting
Make configured charges and operating exceptions easier to explain.
- Configured ERB Fee, Strategic Reserves Fund and Fuel Marking Fee categories
- Charge applicability and approved-rate treatment by transaction
- Regulatory charge context carried through commercial documents
- Advanced petroleum movement and quantity-variance reporting
- Customer and supplier statements
- Roles, approvals and reporting scope aligned to the operating model
Accounting, people & enterprise integration
Extend petroleum operations into a joined-up business platform.
- Accounting and invoicing with native ERP financial records
- Purchases, sales, receivables, payables and recorded payments
- Standard financial reports across all packages
- HR & Payroll included in Enterprise; optional in Professional
- Smart Invoice integration scope included in Enterprise; optional in Professional
- Enterprise integration options and advanced operating controls
- Standard, Priority and Enterprise support by package
A connected operating workflow
Purchase & reception → depot stock → customer sale → approved transport rate & shipment → delivery confirmation & signed POD → controlled billing → accounting and management review.
What you buy
Petroleum Digitalisation & ERP Implementation.
Your implementation fee
Deployment, company branding, products and depots, customers and suppliers, approved rates and charge treatment, users and permissions, financial mappings, workflows, included integration configuration, initial data onboarding, training and go-live assistance.
Your monthly subscription
Hosting, backups, security maintenance, updates to the standard product, technical support and continued system access. Support coverage, backup retention and service levels are agreed in your service contract.
Customers receive implementation and subscription access. Kajoz retains rights in its original software and custom developments, subject to applicable underlying open-source and third-party licences. Exclusive bespoke-development rights are separately agreed.
See it against your operation
Bring us one real fuel movement.
We will walk through purchasing, stock, shipment, delivery and billing, then recommend the right package and provide a clear implementation quotation.
Request a Demo & Assessmentinfo@kajozbizhub.africa
+260 771 064 879 | +260 954 519 444